Administrator, AAMC & AAMC Foundation (New York, NY)
We are seeking diverse, qualified candidates to apply for the Administrator role at the Association of Art Museum Curators (AAMC) and AAMC Foundation. As the organization continues a forward momentum, we want to secure a team member that is engaged in our mission. The position requires at least one to two years of office experience. This role is strictly administrative—it is not a curatorial position.
The Administrator serves as the main support staff for all aspects of AAMC and AAMC Foundation, and reports to the Executive Director, and works closely with the Program Manager. Primary areas of focus are membership, programming administration, scheduling, operations and clerical. The position is the main point of contact for our members. The role will require familiarity with managing mailing lists and mail merging correspondence, as well as experience with different information technologies and with utilizing online platforms such as MailChimp, YourMembership or other CMS based system, Zoom and more.
The position requires a proactive individual, that is efficacious when working independently. To be successful in the role one must be a capable multitasker, work fluidly between areas of focus, produce a high quality of work, possess a strong overall work ethic and have a fully developed and advanced time management skill set. In addition, one will need to possess strong problem-solving abilities, excellency in oral and written communications, and an aptitude to meet changing deadlines. It is essential that the administrator be a highly organized and detail-oriented individual that can work in a quiet environment with little supervision. Understanding of nonprofit art organization structure is key.
Job Requirements and Responsibilities
- Manage administrative projects including general research, membership research, database entry and more.
- Execute activities regarding individual and institutional membership, including responding to inquiries, stewarding relationships, maintaining membership files/records, sending solicitations, acknowledgements, and general correspondence.
- Deliver membership statistics and reports as requested.
- Ensure recognition of institutional and individual membership is correct and updated in print and online.
- Track curatorial hires, transfers, and news and ensure member profiles are updated.
- Work closely with Membership Committee, manage their calendar, meetings, and other tasks as needed.
- Maintain and manage all calendars for program participants/speakers and internal team as they pertain to programs, including webinars, gatherings, awards and more.
- Oversee, maintain, share, and update RSVP and attendee lists for programs to move forward follow-up, donation solicitations and membership inquiries, and more.
- Coordinate details and associated tasks for programming meetings, event dates, and other information as needed.
- Attend webinars, gatherings, and other programs to assist with logistics and recordings.
- Conduct administrative, facility, and operational duties including mailings, service providers and vendors, copying, collating, answering phones/messages, troubleshooting office. equipment and platforms, invoice submission, correspondence, filing, and supplies.
- Ensure that the website and all online platforms are accurate and up to date, specifically in regards to membership and non-fellowship programs.
- Provide information for e-communications in coordination with team as requested.
- Coordinate and assist with annual Art Curators Conference as directed.
- Maintain classified listings.
- Coordinate with external clients, board, consultants, and staff.
- A minimum of one to two years full-time employment within the arts, nonprofit or similar field is required.
- Basic understanding of membership programs.
- Digital marketing, including basic photo editing and e-communications
- Office skills in email, phone, fax, scanning, and shipping.
- Skilled in Mac office programs, particularly adept at Excel.
- Experienced with platforms such as Zoom, Google Drive, Submittable, Adobe Creative Suite, SurveyMonkey and others.
- Proactive and efficacious when working independently.
- Capable multitasker, working fluidly between areas of focus, while producing a high quality of work.
- A strong overall work ethic.
- A fully developed and advanced time management skill set.
- Strong problem-solving abilities.
- Financial aptitude.
- Excellent oral and written communications that are clear, consistent, and concise.
- Acumen to meet changing deadlines.
- Familiarity and interest in the museum community.
- Salary is based on experience, and is capped at $65,000, with a generous benefits package.
- The position is 40 hours a week, Monday – Friday, 10am-6pm, with occasional evening and weekend work and travel, within the US and Canada.
- The offices are located in Manhattan, NYC, and there is not relocation funding available. Our current office location is on the Upper East Side and will relocate to mid-town in August 2021.
- The individual will join the full time Executive Director, Program Manager, Administrator and part-time Consultant and Contract individuals, in a quiet office setting.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this role. Duties, responsibilities, and activities may change at any time with or without notice. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and scanners.
The position reports to an ADA compliant office. AAMC & AAMC Foundation provide equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.
About the AAMC & AAMC Foundation
Founded in 2001, and now including over 1,300 members from over 500 institutions around the globe, we are a strong leader for curators in nonprofit settings. The mission of the Association of Art Museum Curators is to support and promote the work of visual art curators in the nonprofit sector by creating opportunities for networking, collaboration, and professional development. In support of these aims, the AAMC Foundation seeks to heighten public understanding of the curator’s nonprofit role through programs, discussions, and opportunities open to the public and our members. By providing a dynamic forum in which to share ideas and encourage professional development, we continue to grow, increasing visibility and importance to the larger arts community. At the heart of all we do is our goal to celebrate, advance, and advocate for the nonprofit art curator. For more information, visit artcurators.org.
Please send required material to email@example.com with the position title “Administrator” in the subject line. Any submissions without a cover letter and resume as attachments will not be considered. We do not accept phone inquiries.