Administrator, Hamiltonian Arts (Washington, D.C.)

Job Description

Hamiltonian Artists seeks a team-oriented, ambitious professional to fill the role of Administrator. The Administrator will work closely with the Executive Director and Fellowship Director to build and develop an inspiring new agenda for the Hamiltonian Artists’ Fellowship Program.

We believe that providing artists with information and resources on how to navigate the contemporary art industry creates confident artists who make well-informed decisions regarding their careers. In turn, these artists will positively impact our society and the economy through the longevity of their careers.

Hamiltonian Artists was founded in 2007, in partnership with Hamiltonian Gallery, to build a dynamic community of innovative artists and effective visual art leaders. Since then, Hamiltonian Artists has nurtured the careers of over 65 Hamiltonian Fellows and successfully hosted a series of free professional development lectures and workshops for DC’s creative community. Our Fellows have gone on to exhibit their work at The Walters Museum and Baltimore Museum of Art, Baltimore; The Smithsonian National Portrait Gallery, Washington, DC; Museum of African Diaspora, San Francisco; Museum of Fine Art, Boston; Frist Art Museum, Nashville; and more. Ninety-seven percent of alumni report having continued active studio practices.

Hamiltonian Artists is at a pivotal moment in its history. The Administrator will work closely with the Executive Director to accomplish the goals of the organization. Last year, the nonprofit Hamiltonian Artists fellowship and the commercial Hamiltonian Gallery formally merged to become the single 501c3 nonprofit Hamiltonian Artists. Along with the inaugural Executive Director, the Fellowship Director, will be responsible for building strategic partnerships in our communities and creating professional development opportunities for the Fellows through exhibitions, public programs, arts-business events, excursions, studio visits, and informal mentorship opportunities.

Job Requirements and Responsibilities


• Provide administrative support to Executive Director in recruitment, inviting and managing independent jury, and selection of Fellows
• Maintain organizational calendar and mailing lists
• Provide administrative support for fundraising, including maintaining donor relations database, supporting donor relations, conducting prospect research, and assisting with event coordination
• Provide administrative support for marketing and public relations
• Work with Executive Director in preparation of Board materials for Board meetings
• Assist in managing website, email campaigns, and social media accounts


• Work with Executive Director to publicize programs to Fellows and the broader public
• Facilitate program management (e.g., maintaining guest lists, finding volunteers, setting up space, etc.)
• Assist Fellowship Director in planning internal and public programs and excursions


• Work with Executive Director to publicize exhibitions and work by Fellows
• Facilitate and assist with installation/deinstallation
• Maintain gallery, exhibition, and inventory paperwork
• Greet the public and act as a public face for Hamiltonian


Must demonstrate some combination—but not necessarily all—of the following:

• 1-3 years of experience working in a visual arts organization
• Experience working with CRM software
• Some experience with fundraising initiatives
• Experience supporting public events, from publicity to setting up event spaces, managing guest lists, etc.
• Understanding of contemporary art practice and installing exhibitions in various media
• Understanding of incubator, mentorship, or fellowship programs
• Familiarity with the Washington, DC, area art community
• Collaborative, extroverted spirit and experience working with a variety of professionals across departments
• Full competence with standard office software as well as Squarespace or similar platforms

Preferred Qualifications:
• Past work in a fellowship, mentorship, or other incubator-type environment
• Ability to self-start but also work well with a small, fast-moving team
• Experience preparing condition reports, loan agreements, commission paperwork, and artwork inventory
• Experience installing/deinstalling artwork of various sizes, materials, weights, and formats
• Understanding the required inventory of materials, supplies and related equipment for successful gallery installations

Application Requirements
• Cover letter
• CV/resume
• Must be available for a Tuesday – Saturday work week with semi-regular evening hours

This position requires in-person work onsite with staff, Fellows, and public; COVID-19 precautions, including but not limited to, face mask-wearing and appropriate social distancing, will be strictly enforced

To apply, submit cover letter and resume to: Applications accepted until position is filled.