Development Coordinator, AAMC & AAMC Foundation, (New York, NY)
We are seeking diverse, qualified candidates to apply for the role of Development Coordinator at the Association of Art Museum Curators (AAMC) and AAMC Foundation. As the organization continues its forward momentum, we want to secure a team member that is engaged in our mission and will work collaboratively to achieve our goals. A minimum of two – three years full-time experience in a fundraising position within the cultural sector is required.
The Development Coordinator provides critical support to advance our fundraising activities and board engagement. They will assist in executing our vision and strategy to increase revenue by conceiving, executing, and expanding all aspects of our development activities, including restricted and unrestricted support from individual, foundation, and corporate donors.
As a small organization, each team member is relied upon as part of a whole and we only function properly when all team members are performing at their best. The position reports to the Executive Director (ED), but is also responsible to other members of the team, such as the Program Manager (PM). The ideal candidate will be extremely detail oriented, thoughtful in considering the organization’s larger goals, and be a supportive participant in our fundraising efforts. We are seeking a start date before August 1.
Job Requirements and Responsibilities
• Support all fundraising management, across individual, corporate, membership, foundation, annual appeal, and Board giving. This will require executing solicitations, acknowledgements, and regular communications, securing accurate listings, processing gifts, managing invitation/mailing lists, and more.
• Coordinate with Program Manager on tracking and submitting grant reports and information. This includes gathering and tracking data, updating required information, and ensuring accurate grant portal access.
• Manage administrative projects including prospect research, database entry, and more.
• Maintain individual, government and private foundation, and corporate and advertiser donor files/records, track gifts & meet deliverables, including final reports, budget tracking, and more.
• Oversee logistics, production, and execution of fundraising and donor related events, including our salon series.
• Ensure recognition of donors (corporate, individual, foundation) is correct & updated in print & online, and provided as needed for all communications.
Board & Committees
• Create & maintain Board of Trustee, Committee, & Task Force rosters, meeting minutes & other associated documents, including taking & preparing Board Meeting minutes.
• Maintain & manage all calendars related to board and committees, as well as development activities for the internal team.
• Assist with and coordinate calendars as requested for ED and PM.
• Work closely with ED on outreach to donors, as well as with Board members, particularly the VP of Fundraising, Fundraising Committee and Board President.
• Coordinate and assist with annual Art Curators Conference as directed.
• Coordinate with external clients, board, consultants, and staff.
• Provide information for e-communications in coordination with team as requested.
• Maintain organizational VIP list.
Necessary Knowledge & Skills
REQUIRED ATTRIBUTES & SKILLS
The position requires a proactive individual, that is efficacious when working independently. To be successful in the role one must be a capable multitasker, work fluidly between areas of focus, produce a high quality of work, possess a strong overall work ethic, and have a fully developed and advanced time management skill set. In addition, one will need to possess strong problem-solving abilities, excellency in oral and written communications, and an aptitude to meet changing deadlines. A minimum of two years full-time experience in a development position within the cultural sector is required.
COMPETENCIES & QUALITIES
• Mac office programs, particularly adept at Excel
• Ability platforms such as Zoom, Google Drive, Submittable, Adobe Creative Suite, SurveyMonkey and others
• Strong capacity and interest in fundraising
• Digital marketing, including basic photo editing & e-communications
• Time management
• Communicate clearly, consistently & concisely
Please send required material to email@example.com with the position title in the subject line. Any submissions without a cover letter & resume as attachments will not be considered. We do not accept phone inquiries.
• Salary is based on experience, and is anticipated, at an hourly rate of $26.00/$52,000 annually, with a generous benefit package and overtime recognition.
• The position is 40 hours a week, Monday – Friday, 9:30am-6pm, with occasional evening and weekend work and travel, within the US and Canada.
• The position is required to report to the office three days a week: Tuesdays, Wednesdays, and Thursdays, and additional days as required/needed, and can be remote on Mondays and Fridays.
• The offices are located in Manhattan, NYC, and there is not relocation funding available. Our current office location is on the Upper East Side and will relocate to mid-town in August 2021.
• The individual will join the full time Executive Director, Program Manager, Administrator and part-time Consultant and Contract individuals, in a quiet office setting.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this role. Duties, responsibilities, and activities may change at any time with or without notice. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and scanners.
The position reports to an ADA compliant office and is principally sedentary, which includes sitting for periods of time in front of a computer at a desk, exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
AAMC & AAMC Foundation provide equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.
HISTORY, MISSION & FUTURE: AAMC & AAMC FOUNDATION
Founded in 2001, and now including over 1,300 members from over 500 institutions around the globe, we are a strong leader for curators in nonprofit settings. The mission of the Association of Art Museum Curators is to support and promote the work of visual art curators in the nonprofit sector by creating opportunities for networking, collaboration, and professional development. In support of these aims, the AAMC Foundation seeks to heighten public understanding of the curator’s nonprofit role through programs, discussions, and opportunities open to the public and our members. By providing a dynamic forum in which to share ideas and encourage professional development, we continue to grow, increasing visibility and importance to the larger arts community. At the heart of all we do is our goal to celebrate, advance, and advocate for the nonprofit art curator. For more information, visit artcurators.org.
Salary (Exact Amount or Range): $26 an hour
Contact Name: Judith Pineiro
Contact Email: firstname.lastname@example.org