Fine Art Cataloger, Albright-Knox Art Gallery (Buffalo, NY)

Job Requirements and Responsibilities

The Fine Art Cataloger reports to the Curator for the Collection and is a key member of a cross-departmental Collections team. Responsible for cataloguing works in the Fine Art Collection in the museum’s Collection Management Database (MIMSY XG), and performing basic database management duties

Job Description

Duties and Responsibilities

  • Using best industry practices, catalog the Fine Art Collection
  • Create and enhance related or existing collections management software (CMS) records
  • Maintain internal standards, style, and vocabulary for all records
  • Identify and either personally execute or oversee data entry projects for objects, artists, exhibitions, condition/conservation, publications, keywords, etc. geared towards the digitization of Collection-related documentation
  • Work with the Publications and Digital Assets Departments to identify issues, improve, and enhance the “Search the Collection” section of the museum’s website
  • Perform basic database administration, such as training new users, creating and maintaining user accounts, field settings, functionality, controlled vocabulary lists, hierarchies, and saved searches.
  • As necessary, perform database clean up
  • Monitor new data entry created by collections staff for accuracy and compliance with existing style and standards
  • As needed, perform collection database queries and advance searches for staff
  • Assist Senior Registrar for the Collection in management of the physical artwork files
  • As needed, respond to external research queries and host on-site researchers who need access to the physical artwork files onsite


  • Minimum two years fine art cataloging experience
  • Strong understanding of relational databases and demonstrated proficiency with Collection Managment Systems, preferably MIMSY XG
  • BA in Art History, Museum Studies, Information Sciences, or equivalent combination of education and experience
  • Demonstrated proficiency in Microsoft Office Software (calendar, task module, email organization)
  • Basic understanding of intellectual property laws

Additional Qualifications

  • Ability to work alone and be self-directed yet thrive in a team environment
  • Ability to multitask and prioritize with high degree of accuracy and attention to detail
  • Excellent written and verbal communication skills
  • Accurate keyboarding skills

How to Apply

Visit the Albright-Knox website for more information and to apply.

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