Administrative Assistant

The Administrative Assistant is a crucial part of a small team focused on supporting, strengthening, and generating revenue for a non-profit arts organization. The Assistant develops and maintains internal systems and communication that support the Co-Directors and facilitate the goals of the Bearden Foundation. The assistant manages social media, mailing lists, and other communications systems. The assistant supports program events, and meetings of the organization’s Board of Directors.
The position is part-time, mostly remote but NYC required, with some evenings and weekend events as needed.

o Administrative Support: Manage communications with the Board of Directors. Schedule remote meetings for the team and board committees, retrieve remote messages and packages from NYC location, coordinate shipping and handling of a small amount of merchandise. Assist with event programming.
o Communications: Build and manage social media and other platforms- Instagram, Facebook, Linked In; assist in creating E-blast campaigns (Constant Contact, Survey Monkey, etc.), and basic website updates (Word Press)
o Mailing List and Donor Database Management: Build systems for mailing lists, gift processing, and art management. Maintain prospect entry, and event attendee tracking. Assist with team usage.

• Bachelor’s degree
• Advanced writing and communication skills
• Strong computer skills using Microsoft Office Suite and Adobe; hands-on experience in mailing list and database management through applications like Constant Contact, Survey Monkey (or similar applications); experience with Word Press and Customer Relationship Management (CRM), helpful.

Please send an email and resume, with a cover letter expressing your interest in the position and the top three reasons you are qualified, with the email subject line: Administrative Assistant to search@beardenfoundation.org or info@beardenfoundation.org.