< Back to Career Opportunities

Part time Collections Assistant, Queens Museum (Queens, NY)

Job Summary

The Queens Museum seeks a well-organized, proactive person with exceptional communication and multi-tasking skills to provide logistical coordination within the Museum’s collection and archive. Reporting to the Archive & Collections Manager, the Assistant is a key member of the Exhibitions and Public Programs team that will aid in the preservation of artworks and archival materials within the Museum. They will collaborate with colleagues in all QM departments to mount exhibitions, maintain archives, and contribute to departmental goals and archival projects. Successful candidates will be detail-oriented team players with prior registrar experience and strong administrative and interpersonal skills. This is a part-time entry level position with significant opportunities for professional development and creative collaboration.

Job Requirements and Responsibilities

  • Provide administrative and organizational support to the Archive & Collections Manager
  • Draft paperwork associated with transport, condition reports, safety guides, on/off guides, and checklists for temporary exhibitions
  • Assist with processing temporary loans to external institutions
  • Field and satisfy research requests by independent scholars
  • Aid Registrar in maintaining exhibitions with weekly walk-throughs and keen observation.
  • Process invoices and payments related to the Collection; make purchases on behalf of the department, working closely with Finance and Human Resources
  • Support digitization efforts related to the Museum’s institutional history, including but not limited to: developing a rubric for cataloging, organizing papers, re-housing, centralizing files, scanning, providing descriptive captions, logging elements into CollectionSpace (our collection management system)
  • Identify important QM alumni for an oral history project
  • Support overall digital organization related to Collection files
  • Share knowledge about the institution’s past with Education, Curatorial, and Communications departments for programs, social media, and research
  • Research funding opportunities for Collection exhibitions and conservation efforts
  • Collaborate with interns/fellows stationed in the department
  • Attend meetings with internal and external parties related to the Collection and temporary exhibitions.
  • Interface with independent contractors and conservators doing work in the Collection
  • Support Collections Manager with research, brainstorming, exhibition proposals, and educational programming pitches related to the Collection.
  • Collaborate with the Collections Manager on presentations for the Acquisitions Committee (2x annually)

This list represents the essential functions of the role, this list does not constitute an exhaustive list of job functions



  • Demonstrates initiative, resourcefulness, and a creative approach to problem-solving
  • Thrives in culturally diverse settings
  • Displays a high level of support for colleagues, builds professional and respectful relationships with others
  • Adaptability and flexibility
  • Ability to work independently and as a team player in a fast-paced environment, handling multiple tasks and adhering to deadlines
  • Collaborative team player


  • Prior work experience in an archival or registrarial capacity (Museum, Library, Educational Facility, Community-based organization, or Non-Profit setting is desirable)
  • Educational background in Museum Studies, Information/Archival Studies, Library Studies, Art/Art History, Business Administration or a related field of study and/or its work experience equivalent


  • Availability to work onsite at the Queens Museum (Monday-Friday)
  • Excellent verbal, written and interpersonal communication skills
  • Proficiency with Windows and Google Workspace Applications
  • Proficiency with Zoom’s meeting & Webinar hosting controls
  • Knowledge of audiovisual material and archival practices (desired)

Additional Details

Department: Exhibitions and Public Programs
Reports to: Archive & Collections Manager
Position classification: Part-Time, benefits eligible, Non-exempt (hourly)
Work location: 100% Onsite at the Queens Museum (Corona, NY)
Work Schedule: (3) days per week (10:00 AM – 6:00 PM), 24 hours per week
Salary band: E1 – Assistant
Salary range: $19.00 per hour

About the Queens Museum
The Queens Museum is dedicated to presenting the highest quality visual arts and educational programming for people in the New York metropolitan area, and particularly for the residents of Queens, a uniquely diverse, ethnic, cultural, and international community. The Museum fulfills its mission by designing and providing art exhibitions, public programs, and educational experiences that promote the appreciation and enjoyment of art, support the creative efforts of artists, and enhance the quality of life through interpreting, collecting, and exhibiting art, architecture, and design.

About the Queens Museum’s Permanent Collection:
In 2022, the Queens Museum will celebrate fifty years as a NYC institution. The QM’s Collection includes over 13,000 objects related to the 1939-40 and 1964-65 New York World’s Fairs; The Panorama of the City of New York and related artifacts; a significant photography collection; artworks by artists responding to the Museum’s site, building, and/or community; and fine art objects that ruminate on 20th and 21st-century urban life.

Application Deadline – August 8, 2021.

To Apply

Apply through the QM’s online careers portal.

Submit a cover letter describing your interest in this position and a resume outlining previous work experience. The QM is accepting applications for the Collections Assistant position through Sunday, August 8, 2021. Applications are due at 11:59 PM on August 8, 2021. Late applications will not be considered for this position.

Interview Schedule:

Candidates selected for interview will meet with the QM’s hiring committee on the following dates:

  • Introductory interview via Zoom video conference: Thursday August 19 and Friday August 20
  • Final interview (onsite at the QM): Tuesday August 24, 2021
  • Anticipated start of work: Week of September 6 (or sooner)

Please note: only candidates selected for interviews will be contacted.

error: This content is protected.